Clerk's office
The tasks that are encompassed in this function include:
- Supporting the working group charter process, which includes processing the initial charter, rechartering, milestone management, and closing of the working group.
- Publication of Internet-Drafts. It is assumed that current efforts to automate the submission process will be successful, alleviating much of the manual effort that this function currently has.
- Document tracking, including a ticket-system-based response to document and working group management problems, announcements of last calls, and a variety of other functions.
- Managing IESG meetings, including scheduling, creation of the agenda, and collecting the minutes, as well as the creation and long-term archiving of IETF meeting proceedings.
- Handling the Intellectual Property Rights disclosure process (a process which is presently undergoing automation).
- Publication of official actions, such as document approvals, including communication of such status to groups such as the RFC Editor.
- Registration and publication of liaison statements from other standards bodies and publication of liaison statements, responses and other communications by the IETF to Standards Development Organizations (SDOs).
- Support of the Nominating Committee.
- Assisting the Meeting Planners in crafting an appropriate agenda for the IETF meetings, a complex task that requires a fairly detailed knowledge of the IETF operation.
IESG Support:
Telechats Communications IETF document tracking Working document management (mailing list, website, repository)
IAB support:
Telechats Communications Working document management (mailing list, website, repository)
WG support:
Charters Milestone tracking Workspace (website, mailing list) Working document archive (mailing list archives, document repository)
Community Support:
Website, IETF mailing list Announcements I-D repository
- Subject: A maximally-factored approach to RFI/RFP processing From: Harald Tveit Alvestrand
Short-term document publication service
- Publish documents submitted by the community (no editing, minimal, preferably automatic checking).
- Send out announcements.
- Keep archives & logs.
Current instance: internet-drafts. May want more in the future.
Formal IETF document processing support
Track documents through the formal IETF process; currently
the IESG approval cycle; may be extended.
Make status of documents publicly visible.
Send out announcements.
Maintain tools for handling same
Current instance: I-D tracker and iesg-secretary (part)
WG management support
Track WG charters and their modifications through the IESG
Track milestone updates from WG chairs
Issue milestone reminders
Maintain tools for handling same
Formal statement support
Receive formal statements (IPR statements, liaison statements)
file and forward them according to established procedure
Maintain tools for handling same
Meeting support
Arrange teleconference bridges, when required
(current: IESG + IAB + Nomcom + EDU team)
Arrange secretariat minute-taking functions when required (IESG)
Archive and publish minutes from meetings
IETF meeting scheduling
Schedule WG slots during IETF meetings
IETF proceedings
Collect minutes from IETF meetings, archive and publish
Projects support
Capacity for collating information or resources from other
functions for such things as Nomcom support (mailing list,
web page), responding to subpoenas, ad-hoc projects.....
Archivist
This function collects historical records.
At the moment, the secretariat collects archives from WG mailing lists, whether they are hosted @ietf.org or not and stores old internet-drafts in a nonaccessible place. We can do more, and should.
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